Don’t Get Caught without a CMMS
This Spring has been a nightmare for the nation’s heartland as tornados and heavy downpours have caused countless lives and millions in damages. As Spring draws to a close, the Summer storm season is expected to bring as much havoc with exceptionally high hurricane projections.
“Information obtained through March 2011 indicates that the 2011 Atlantic hurricane season will have significantly more activity than the average 1950-2000 season. We estimate that 2011 will have about 9 hurricanes (average is 5.9), 16 named storms (average is 9.6), 80 named storm days (average is 49.1), 35 hurricane days (average is 24.5), 5 major (Category 3-4-5) hurricanes (average is 2.3) and 10 major hurricane days (average is 5.0). The probability of U.S. major hurricane landfall is estimated to be about 140 percent of the long-period average.”
Hurricanes don’t just affect coastal regions; they often sweep inland bringing heavy rains to every area east of the Rockies. Industries and organizations impacted by storms include; Hotels, Schools, Parks, Amusement Parks, Hospitals and all levels of governments.
The I Don’t Need CMMS Excuses
Asset managers always seem to have an excuse why they don’t need a CMMS system. The top reasons with my response (this is why I am not in Sales) include:
The Asset Manager Excuses
- We are already prepared
- Storms don’t hit major metropolitan areas
- I could use the day off anyway
- Insurance or the Federal Government will cover the losses
- We can’t afford it
The CMMS Reality Check Response
- Being prepared is more than just having an emergency kit with a flashlight, batteries, water and food. Being prepared also means making sure your facilities can shut down quickly, survive the storm and start operations again as soon as the sun breaks out.
- According to the NOAA, over half the population in the USA and worldwide live within 125 miles of the coastline. Further inland, tornados have hit almost every State and cities like Dallas, Oklahoma City, Wichita and most recently Joplin.
- Everyday your facility is not in operation is lost revenue, production or services provided. In an already weak economic climate, damaged facilities may not be reopened if the costs are too high. Your extra day off may last for months or years.
- Time to wake up from your dream. If and when you receive an insurance pay out or obtain government assistance the chance of the money covering your actual losses is slim to none.
- CMMS software is not just for emergency planning for asset management. Once implemented, savings using a CMMS can range from 10-30% of annual MRO expenses each and every year.
How CMMS Features Impact MRO and Storm Preparedness
CMMS software is designed to organize and automate many of the manual processes that comprise work management. This includes work requests, work orders, inspections and unplanned maintenance. Once implemented, asset detail is recorded such as location, description, serial number, date of install, vendor etc.
The benefits begin with a sharp reduction in paper flow as manual work requests disappear. Once work requests arrive, they can be viewed, prioritized and assigned using the CMMS scheduling features. Work is then completed by the assigned person and results are submitted via mobile handheld devices.
By automating the work management processes and making use of the scheduling features, asset and facility managers in all industries are able to have a more proactive maintenance function that reduces unplanned repairs, decreases downtime, lowers labor costs and increases energy efficiency.
The Value of CMMS Inspections
One of the keys for storm readiness is the ability to check critical assets and perform shutdown procedures quickly. CMMS software can generate checklists for inspections and send them to mobile handheld devices for rapid responses. Different inspection checklist can be used for before, during and after the storm passes.
As inspection results are reported, asset managers can then compare the results against the asset information stored by the CMMS. Results can be used to prioritize and generate work orders that return operations to normal as quickly as possible.
When using a CMMS, storm preparation is just another day at work. Tell us what your organization has done to prepare for the summer storm season.
If you liked this article you may also want to read:
- What is Better Asset and Maintenance Management?
- Why Don’t We have Time to Plan Maintenance
- 7 Deadly Sins of Asset Management
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